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Keeping Parents Plugged-in on Mission Trips

This Sunday, myself and a team of high school students and leaders will be heading to Copperhill, TN for a week-long mission trip. As I have prepared for trips like this, I have found it to so important to over-communicate details with the parents and students and make sure that everyone understands deadlines, details, and the decisions we are making.

However, one aspect that can get overlooked, is the importance of communication during the week of the trip. This includes daily updates, blogs, photos etc. Good communication from the trip helps in so many ways:

  • Families can pray specifically
  • It calms the nerves of worried parents
  • It promotes God’s work
  • It creates “bridges” of communication between parents and students once the trip has ended
  • It can involves students (as they blog and post photos)
  • It keeps fundraising families in the loop as they hear the progress of students which they supported

Here’s just a few ways we are communicating with families while we are away:

1) A Daily Blog: It’s easy to set up a basic blog through WordPress or Blogger. Every day, we plan to have a couple of students blog about the work and experiences they are having. We set a blog up a few months ago to communicate the details of the trip, as well as creating interest for parents and financial supporters. Here is a very basic blog we set up: http:TN2011.com

Continue Reading…

When Sports Compete With Youth Ministry – Part 3: Real Life

In my first post on this topic, I talked about importance of changing the way we view sports to promote “teamwork” between sports and youth ministry. In my last post I talked about the importance of owning the problem and coming up with practical steps to help students in their harried sports schedules. Today, I want to post the reply to an email I sent to a good youth ministry friend. Here was his predicament:

I really liked your blog posts about us dealing with the sports in the schools.  I think we do a decent job of working around the game schedules, but what is terribly frustrating for me is the dreaded “open gym” in the school… The girls basketball coach just posted the spring open gym times for the basketball team.  All of these practices directly conflict with the high school youth group and start this Sunday and go until school gets out.  But I wouldn’t really begin to call these gym times “open” at all.  The coach demands that everyone be in attendance.  So starting this Sunday through the rest of the school year, I will have lost roughly 50% of my regular attenders because a lot of the girls in my youth group are in basketball.  I want to be supportive of the team and the girls in sports, but his actions make it incredibly hard to do so.

Here’s a reply I gave him. But what about you? Can you help? Continue Reading…

When Sports Compete With Youth Ministry – Part 2

In my previous post I talked about the reality of sports (and other extra curricular activities), and how they often collide with our youth minisrtry events and programs. In this post I want to look at practical steps I take to help sports and youth ministry work for me and the families I minister to. Or another way to put it, here is how I I try to create teamwork between youth ministry and sports:  Continue Reading…

Simple But Effective Training for Volunteers – Part 1: Time

I love my volunteer youth leaders! They give up their evening and weekends for some of the most craziest stuff in youth ministry. Recently, I was able to spend a weekend at The Simply Youth Ministry Conference with some of them. The conference was a great opportunity to get feedback and evaluate how they were growing. Ultimately, it was a wonderful opportunity for me to consider how I was helping them to grow into their leadership and effectiveness as youth leaders.

The big takeaway for me was this: Effective training is better when it is simple, memorable, and practical. Volunteers are busy and have many to plates to spin. It’s better to give them small steps or give them small bites to chew on. Over time, I am finding the small steps add up to significant impact!

As we consider the simple, memorable and practical principle, here are some training I will be giving my volunteers about how best to use their time to impact students lives. (This is something a learned a while back from one of Doug Fields books):  Continue Reading…

Family Focused Student Ministry – Part 4: Parents

Many parents are busy, stretched, and stressed. Everything I do must be intentional about their helping families – not hurting them. The way I schedule, the way I communicate, and the way individually support parents should be a passage to helping them (and ultimately helping their kids). If I can partner with parents effectively, it could be one of the best ministry investments I make!

It’s God’s design that parents disciple their kids, (Deuteronomy 6:7). Unfortunately, many models of youth ministry either take over the role of parents, or do not intentionally partner with parents to support them. Continue Reading…

Family Focused Student Ministry – Part 3: Volunteers

In my previous post I talked about how a successful ministry goes hand in hand with a leaders who care well for their own family. Today I want to talk about the importance of caring well for volunteer leaders and supporting a healthy family focus for them too. Many of them work full-time, or have teenagers of their own and busy lives. Therefore, it’s imperative that I create an environment that is conducive to healthy family ministry for them too…

I could start by telling you what I do to promote a healthy family focus for my leaders, but I will let some of them start by telling you instead: Continue Reading…

Family Focused Student Ministry – Part 1

Today I am beginning a five-part series on family focused student ministries. In the last few years I have intentionally changed my focus of ministry to focus on the family as a whole. Here’s why:

Every student that we see in our ministry is part of a family system and is impacted by the health of their family. Given that we typically will have only a few hours a week of contact time with our students, I have had to realize that my impact on my students is greater when I can impact and support the whole family.

In addition, students value relationships and family more than ever. Many of them have been raised in a world of broken families or have seen the impact the of broken families in their friends. Out of this brokenness, they are desperate for answers as they look to their future. Therefore, it is imperative that we not only look to support their families with healthy family focused ministry, but we also look for ways to model healthy family through our own lives as volunteers and paid youth workers.

In the next four days I will take a look at how I am attempting to model and support healthy family ministry for myself, my volunteer leaders, my students parents, and for my students. I don’t claim to have all the answers, I am simply on a journey to discover the answers. Here is a snapshot of where I am going this week:

For Me: In 1 Timothy 3 Paul gives Timothy the charge of calling overseers and deacons. He insists, “if anyone does not know how to manage his own family, how can he take care of God’s church”? In the same way, as a church leader, I have to realize that healthy family ministry starts with me and how I model health for students and their families. It’s crucial that I understand how my ministry will reflect my own life and family…

For My Volunteer Leaders: My volunteers have families and are an example to our students on a weekly basis. Many of them work full-time, or have teenagers of their own. The time they volunteer in student ministry is over and above their work week, is over and above their family time, and ultimately takes them away from their families. Therefore, it’s imperative that I create an environment that is conducive to healthy family ministry for them…

For My Parents: Families are busy, stretched, and stressed. Everything I do must be intentional about helping families – not hurting them. The way I schedule, the way I communicate, and the way individually support parents should be a passage to helping them (and ultimately helping their kids). Again, if I can impact parents positively, I am helping my students for the long-term. If however, I choose to lead a silo ministry that runs incredible programs, I might feel like I am helping students, but in reality I am not.

For My Students: Many of the students in our ministries come from broken homes or difficult situations. Statistically many of them are living with only one parent and have seen divorce. It’s important that I see the big picture of my ministry as a model to these students who need to see how a dad / husband acts and lives. In the same way, many of my students need to see how a mom / wife acts and lives through the example of my wife. It’s vital that my students get the inside scoop to myself, my wife, my kids, and the way we live… Scary thought?

In the next four days I will be exploring each area and brainstorming the ways that I currently support families and how I hope to support them in the future.

Phil <><

A Long-Term View of Student Ministry

A number of months ago one of our students was tragically killed in a car accident on his way to church with friends. This young man had a strong faith and had a passion for serving and missions trips. His funeral was obviously a very gut wrenching occassion, but in many ways a time to celebrate his faith, life, and his eternal destination. At the lunch after the funeral, a parent asked me this pertinent question:

When all is said and done, where do you hope to see students by the end of high school? What are your priorities for them?

It’s a question that I somewhat answered at the time, but is a question I have been working through ever since (and still am). The funeral of a sixteen year old student and this question from a parent gave me a new perspective on what I do. In some ways, it gave me a new lens to look through in what I do… It has caused me to struggle through the question:

What matters most in my ministry” What priorities are truly going to help students grow and “finish well”?

Or, maybe, frame it this way:

What is most important today that will impact students in the long-term?  Continue Reading…

New Ministry Position: One Year Later

One year ago I started a new ministry position as Pastor to High School Students. As I reflect back on my year, here are some memories, thoughts and insights…

THE FIRST WEEKEND WAS MEMORABLE: My first commitment was to attend the high school winter retreat. I thought it would be a great way to make good connections with students… so I thought! Unfortunately, on the Saturday morning, one of our new students collided with another student on the tubing hill. One ambulance ride later, and a stay in the ER, he was air-flighted with a bleed on his brain. Praise God he was fine after a few days in hospital… but a very scary moment for everyone… I will never forget my first retreat, (neither will he).

LISTEN FIRST, IMPLEMENT SECOND: I made the commitment that I would move slowly and take time to understand the people and programs first. I committed to not making any major changes in the first year, (only tweaking what we had). This is easier said than done, but was crucial for me. I gleaned so many important insights, learned good lessons, and most importantly built trust with leaders, students, and parents.

RELATIONSHIPS: No matter what I do in ministry, I cannot forget that relationships are at the core of everything I should be doing. This last year has been filled to the brim of meeting with students, leaders, and parents. In a new position, I think it is easy to get task focused, but we cannot get too busy to build relationships… The age old statement of, “people don’t care what you know until they know you care” is so true.

CLEAR VISION: Given many years of history before me, there were a lot of ideas and visions that were ingrained into the heart of this ministry. Some were good, some used to be good, and some… not so good. It has been imperative to constantly discuss a vision for healthy ministry and the steps needed to get there…

OWNERSHIP: It’s easy to start somewhere new and lead everything as the person who has been employed to be the ‘expert’. However, it’s important that people feel ownership of what we are doing. I often find too, that given the time and investment, others actually do a better job than me… It’s imperative to see this key truth: People become devoted to a ministry when they are given a clear vision and ownership to see the vision come to life…

GOOD FRIENDS: In the last year we have been surrounded by many people who have become good friends. Dinner and lunch invites still continue to come in for us, even after a year of being here… that is unusual… I think?

TRANSITION: I am just starting to read a book called “In Transit” by a friend in ministry Tim Ciccone. I will be doing a review soon… If you are interested in how to transition well, it could be a great read for you…?

Phil <><

Midweek Series “Slice of Life”

SLICE OF LIFE: This Week we kick off a new video series called, “Slice of Life” where we interview students from our ministry. This series has been created for a number of good reasons:

CREATED BY STUDENTS: Students themselves came up with the idea to have a series focused on their “slice of life” and how God is working in their lives.

OWNERSHIP: Anytime students are excited about an idea or series, it’s important to help channel their excitement into somethig that will impact other students. When I can get out of the way and help students to minister, I often see greater fruit…

BUILD COMMUNITY: One of the premises to this series is the idea that we have students from different backgrounds sharing their faithwalk. In our ministry we have about 6 different high schools represented, (plus home school students too). It’s important that this group of students get to hear stories from students from different places and situations. In the long-term, students feel like they are getting to know each other better… Long-term, it builds community.

VIDEO MESSAGES: We try to shoot the students on video. This helps if students get “stuck” or lost for words. Editing is a beautiful thing. In addition, it helps to present another mode of learning for them.

CONTACT TIME: I find these kind of message series where we interview students is incredible for greater opportunities for contact time… It’s amazing to see to the insights and thoughts that students share when you place a video camera in front of them… After the interview, I find some brilliant opportunities to talk, catch up, and hear more about what is happening in their lives…

PREP TIME: Perhaps the least important, but helpful thing with this series is this: The prep time is less that a usual week and it allows me to prepare for upcoming messages and have greater time to meet with students and leaders during the week…

That’s all for now. How are you creating opportunities for students to share their “Slice of Life”?

Phil <><

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